Enterprise Content Management
M-Files is a powerful, metadata-powered Enterprise Content Management [ECM] and Document Management Solution that solves the problems of managing, finding and tracking information in companies of all sizes.
Available in 24 languages, M-Files is easy to deploy,learn and use and has enabled thousands of businesses in over 90 countries make dramatic gains in efficiency and productivity by improving the way they organise and manage their documents, information and processes.
USED BY THOUSANDS OF CUSTOMERS IN DIVERSE INDUSTRIES TO IMPROVE PRODUCTIVITY AND EFFICIENCY
M-Files helps businesses succeed in today’s fast-paced and information-intensive environment by improving efficiency and maximizing the reusability of information. Because of M-Files’ unique metadata-driven architecture, you can find the right document instantly with a simple keyword search -- a much faster and more effective means for locating information than navigating through complex and confusing network folders. In addition, check-out and check-in features eliminate the problems of data loss and ”version creep” that can result when simultaneous changes to documents are made by multiple users.
With cloud, on-premise, and hybrid options, M-Files is easy to deploy and implement. In a short period of time, you can begin reaping the benefits of effective information and process management, and avoid the chaos and confusion of the network folder approach.
From advanced reporting features and mobile document access, to the ability to seamlessly integrate with existing CRM and ERP systems, M-Files provides a flexible platform that
supports a wide-range of business needs and requirements.
DID YOU KNOW?
59% of 1,000 managers surveyed say they miss important information almost every day because it exists within the company, but they can’t find it. (Source: Accenture)
Users waste 30 minutes a day -- or 16 days each year -- searching for documents. (Source: Harmon.ie)
An efficient solution for conducting enterprise searches across all available internal content could improve staff productivity by an average of 30% (Source: AIIM)
M-Files is your solution for effective document management! According to our latest customer satisfaction survey, 97.1% of users said that M-Files makes finding information easier.
A FRESH THINKING APPROACH TO DOCUMENT MANAGEMENT
Traditional enterprise content management and document management systems are expensive, complicated products that require major changes in business processes and extensive IT services and support. M-Files changes this paradigm by providing a powerful yet easy-to-use solution that helps businesses organize, manage and track documents and information.
THE BENEFITS OF MANAGING DOCUMENTS AND INFORMATION NOT BY WHERE IT IS
BUT BY WHAT IT IS!
M-Files is built from the ground up with metadata in mind, and upon the notion that it is easier to describe “what” something is rather than guess “where” it is stored. This metadata-driven approach is comprehensive, from navigation (or browsing and search), to access permissions, workflow and replication:
NAVIGATION AND “DYNAMIC VIEWS”
Metadata-driven navigation solves an intractable shortcoming of traditional folder-based approaches that are limited to allowing a file to exist in only one location, or having copies of the file
(or links to the file) reside in other folders. In M-Files, unique information shows up dynamically wherever and whenever it
is needed without duplication, thereby eliminating a host of traditional ECM and workflow issues.
AND LONG-TERM ARCHIVING
Replication is metadata-driven in M-Files, enabling some data to be replicated to other remote document vaults based on its metadata. For instance, certain documents might be replicated to a cloud-based vault for publishing or archiving, or only certain data might be replicated from a main corporate vault
to a subsidiary vault, while all data from the subsidiary vault is replicated to the main corporate vault.
Archiving content in M-Files is also based on metadata, so instead of simply archiving certain folders to an external storage location, users can create dynamic archiving rules to control what documents and information is archived, such as archiving only documents that are classified as receipts that are more than three years old.
SECURE, AUTOMATED ACCESS CONTROL
Unlike traditional ECM systems, which are more restrictive and make use of antiquated security models based on folders, permissions control the M-Files way means that a document’s final access control settings are derived from its metadata – and it is done so in a highly dynamic way, with changes to the metadata driving changes in document permissions – instantly and automatically. This one-of-a-kind architecture provides a revolutionary way for M-Files customers to manage access to confidential content.
AND BUSINESS PROCESS EFFICIENCY
Leveraging the metadata-driven workflow capabilities of M-Files to improve business process efficiencies eliminates bottlenecks, maintains consistency and quality in documentation, and assures employees do not accidentally skip a step in important procedures. Workflows can be instituted for approval of contracts, circulation of purchase invoices, processing job applications and for myriad of other use cases that require the review, edit, and/or approval by several entities.